Articles, Blog

Time Management Tips To Increase Productivity

August 10, 2019

– Hi, Carson Tate here. It’s 8:00 a.m. and you’re
working on a project. A few glances at your phone
later, and it’s now 3:00 p.m. and you’ve still not started
what you need to accomplish for the day. What went wrong? How did you run out of time? Time management is an elusive concept. There are numerous articles,
videos, and guides out there that provide time management
techniques that you can use to more effectively and
efficiently manage your time. However, too often after
applying them you realize you’re just not getting
the results you want, so you give up and grudgingly
accept that there really is nothing you can do. And this is where most of us fail. You see, time management
is not just about managing your schedule, and allocating your time. It’s about planning, focus,
and most importantly, using tools and techniques
that actually work for you. Productivity and time management are not a one-size-fits-all process. Each of us have our own
personal productivity style, and by knowing what yours
is, you can learn exactly what you need to do to
effectively manage your time so you can spend more of your
time doing what’s important in your life. So make sure you stick around
to the end of this video to get my free productivity
style assessment so you can identify and leverage the
strengths of your personal productivity style. In this video, we’re going
to talk about these three simple, yet really powerful,
time management techniques that you can incorporate into
your life, so you can work simply, and live fully. Number one: start by identifying
high and low value tasks. Now, high value tasks are
those things that help you achieve your goals, advance
in your career, and build the life of your dreams. They’re important and meaningful,
and they often require significant amounts of your
brain power to complete. Low value tasks are those mindless tasks. You can do them on autopilot
with minimal thinking. So I want you to start by
creating what’s called an Eisenhower Matrix. It’s a decision matrix that
allows you to identify what’s urgent and important, and
it helps you identify what needs to be done, and how urgent it is. By using this matrix, you
will be able to focus on what matters the most to you,
and will support you in achieving your goals. Use the quadrant numbers
on your task list to assign priority values, to help
you maintain your focus on the more important tasks. Number two: automate. A big fan of automation. Automate recurring tasks. A lot of our low value tasks
are actually recurring tasks, and these tasks can be done
automatically and quickly. For example, if you send
out the same type of email all the time, make a template,
so all you have to do is fill in the blanks. By doing this, you’ll be able
to save time and your effort. And the last tip: do a weekly review. Do a weekly review of all your tasks. This will help you avoid work
surprises and interruptions. And it can keep you focused
on what you need to complete in a given week. For a weekly review, I would suggest using the following steps: Step one: review your
calendar for the past week. You want to look for tasks
that you haven’t completed yet and any follow-up emails or
calls you did not complete. Add these to your task
list for the next week. Be sure to review your meeting
notes after each meeting you attended last week and
make sure you’ve captured all of your to-dos on your task list. Step two: review your inbox
and all those messages. And your goal is to close
out as many of the open email loops as possible before
the start of the next week. Step three: review your
goals for the entire year, and ensure that you have
tasks, meetings, and calls for the upcoming week planned,
scheduled, and all in your task list that actually support
you in achieving your goals. Improving your time management
is all about making small lifestyle tweaks each day. These small behavioral changes
can help you be your best. Now, I want to hear from you. Tell me, in the comments
below, which techniques you incorporated into your routine
to help you work simply, and live fully. If you want more productivity
and time management tips, I’ve got 99 more for you
when you click the link below to download my free 99
Essentials productivity guide. It’s a guide on investing
your time wisely, managing your inbox, getting your work
done, delegating effectively, and maintaining your focus. Productivity is not a
one-size-fits-all process. We each have our own
personal productivity style, and by knowing what yours is,
you can learn exactly what you need to work effectively, so
you can spend more of your time doing what’s important in your life. Click on the link in the
description below to take my free productivity style assessment
to identify your personal productivity style, and
learn how to leverage your productivity style
strengths, to work simply, and live fully. To learn more about working
simply and living fully, click the thumbs up button
and be sure to subscribe for more weekly videos about
maximizing your productivity. Thanks for watching.

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  • Reply Carson Tate June 13, 2017 at 11:34 pm

    Thanks for watching! Which techniques can you incorporate into your routine to help you work simply and live fully?

  • Reply Merrilee McCoy June 13, 2017 at 11:57 pm

    As a predominant "Arranger" I'm not always the best with consistent to do lists. Is there a good way to leverage my strengths to get priority tasks done? Sometimes I feel so at the mercy of my energy levels!
    I love the idea of being so orderly, but I find it very challenging. 🙂

  • Reply Steve Hopper June 28, 2017 at 8:25 pm

    I run my own small engineering consulting firm, plus several investment properties and my hobby (music). I use Outlook religiously for an "integrated life." The tools in Outlook for contacts, calendar, emails, notes, etc., help me keep my life organized and automate recurring events. I don't care for the Tasks function in Outlook, but I put tasks on my calendar as an "all-day event." Plus, I put a code before each calendar task description to note its priority (A, B, or C). Seems to work pretty well for me.

  • Reply Threelly AI May 9, 2019 at 4:28 am


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