I’m here today to help you with how to
manage your time effectively. And this might surprise you. Let’s start with the
surprise. Time management is a myth. I know that’s a bold statement but think
about it. Can you manage time? Like you have some control over the grand cosmic
scheme of things that you can actually manage it?
Some people think about saving time. Where would you keep it? If you could
possibly save it. You can’t. All you can do with time really is spend it. Somehow
or another and you have to spend all of it.
You can’t save it up for tomorrow. You can’t really manage it or allocate it or
move it here and there. So, it might be more accurate to look at priority
management or task management because these are the ways that we spend our
time. And I think the most important consideration first is to get clear
about the difference between something being urgent and something being
important. And most things are both. Urgent and important at some level. So,
think of it as a continuum. In fact, let’s create a quadrant system. If we were to
put urgency on one dimension and importance on the other, it might look
something like this. So, you’ll notice on this column, this is
everything that’s of high importance. And this would be low importance over here.
And on the urgency dimension, that top row is high urgency. And the bottom row
is low urgency. Most of the tasks that we take on are the activities that we do
during our day can be placed somewhere in this quadrant system. Is it important?
How important? Is it urgent? How urgent? So, let’s look at some examples for each of
these quadrants. What about higher urgency, high importance? That’s this upper
left-hand quadrant. It’s both urgent and important. High urgency. high importance.
This would be something like bleeding, for example. Now, I pick that one because
it’s really obvious that that’s an urgent thing, right? If you’re bleeding,
you’ve got to deal with that right away. Well is it important? Yes, it’s connected
to your health and your well-being. So, bleeding is something that is both
high urgency and high importance. It’s in this quadrant. Before we move on to the
other examples, let’s just touch briefly on what we do about the things in each
of these quadrants. If it’s both urgent and important, handle it. And handle it
now. You can’t put it off because it’s urgent. And you don’t want to ignore it
at all because it’s important. So, you got to handle it and you got to handle it
now. Alright. let’s look at the other
quadrants. How about this one over here? This is high urgency, low importance.
Urgent but not necessarily important. What kinds of things fall into that
category? For me, the phone ringing. Now, I’m not saying it’s not important because it
might be you trying to call me, right? That would be enormously important. But
it’s urgent. Obviously urgent. And I don’t know yet if
it’s important or not. And so, it’s in that category for me. Low importance, high
urgency. The urgency is there because it’s ringing right now. It’s demanding your
attention. So, I handle things in that quadrant by
delegation. Here’s what I mean: On my phone, I have a fun little button that I
can push. The button says, “Forward to assistant” So, I pushed that button and
my phone doesn’t ring. It forwards to Cindy. And so Cindy who I have paid to
manage that quadrant of my life, the stuff that may or may not be important,
that’s why I put it in the low importance. But it is urgent, she handles it.
And she’ll answer the phone and she’ll talk with you and she’ll say, “Tell me
about why you’re calling Dr. Paul?” And then she gets to figure out how
important it is because that’s going to determine what we do with that call. Now,
it might just be a telemarketer, right? Someone who’s calling to sell me a year
subscription to some magazine I don’t want. Or who has a new essential oil that
they want me to try. Or whatever it is, right? Well, maybe I’m not interested in
what they’re selling. So, it has very low importance. It’s still urgent because my
phone’s ringing. So, in that quadrant, let’s delegate it. Let’s go to the next
quadrant. So now, we’re jumping out of the high urgency. We’re going to go down to
lower urgency and it might be high importance or low importance. Let’s go to
this quadrant. Low urgency, high importance. Low urgency, high importance.
What could be in that category? Exercise. Okay, I picked that one because it’s that
important. Oh, yeah. Is it urgent? Typically it’s not. And there are other things in
your personal development too. Like, taking a course in positivity for
example. Reading a book that you’ve been telling yourself you wanted to read.
Engaging in some kind of a coaching program. Taking care of your finances.
Sometimes that’s more urgent depending on what your deadlines are. But typically
these things are in the high importance, low urgency category. So, what are we
going to do about these things? We have to make time for these? Because they don’t
demand our time. And you’re already spending time. In fact, let’s go to the
last quadrant because this is going to open up some time for you. What about all
that stuff that’s low urgency and low importance? So, it’s not urgent and it
doesn’t matter. These are the time wasters. Things like mindless leisure
for example. Now, I’m going to make a distinction here between mindless liesure
leisure and wholesome recreation. Wholesome recreation is over here. It’s
low urgency but high importance. Mindless leisure, you know what I’m talking about
where you just turn off your brain and you disengage. Some people do this with
video games. Some people do it with social media. Some people do it with
television or just somebody do you know you turn off your mind and you don’t
engage at all. Low urgency, low importance. Guess what? That stuff is eating up a lot
of your time. What if you were to take some of the time that you’re wasting in
that last quadrant and apply it towards those things that are low urgency but
high importance? Sounds like a pretty good solution to me. So, in this quadrant,
the low urgency, high importance, you’re going to use some of the time that you
were wasting to do it now. Just a quick note about that. And I’ve talked about
this in other videos as well. The only time you can do anything is now. At least
when you’re doing it, it is now. So, you want to create and schedule a now. And
now shows up on your calendar or however you manage your time. How do you track
your activities? I do it in my calendar. It has a start time it has an end time.
And it has a very specific task in between. Hopefully something from this
category. What are we going to do with this stuff? We’re going to try to eliminate
it entirely because we could use that time for the stuff that really is
important. Now, what are you committed to use your time more effectively doing? How
about your own personal development? If you don’t have a copy of my book yet,
Pathological Positivity, what are you waiting for? I want to get this into your
hands. Click through down below. You’ll see DrPaulJenkins.com is the website.
When you click through to that, you’re going to see a big orange button. Click on
that to get your free copy of this book. You pay for the shipping, I’ll pay for